Finding the Perfect Fit: Selecting a Qualified PoSH Trainer

  Jul 19 2024 | theoutcastcollective

When Maya(name changed) joined a leading tech company, she was excited about the innovative projects and dynamic work environment. However, within a few months, she witnessed subtle yet pervasive incidents of harassment that went unaddressed due to a lack of awareness and proper reporting mechanisms. Frustrated and concerned for her colleagues, Maya brought these issues to the HR department. Recognising the urgent need for change, the company brought in a qualified PoSH trainer to overhaul its approach to workplace safety. This pivotal decision began a journey toward creating a respectful and harassment-free work environment.

According to data compiled by Complykaro for the Economic Times, which advises companies on PoSH compliance, there was a 31% rise in the number of complaints in FY23 compared to FY22. This highlights the critical need for every organization to invest in a good PoSH trainer to ensure effective PoSH training and create a safer workplace environment.

Through this article we will explore why selecting a perfect PoSH trainer ensures that  your organisation capitulates with legal provisions and cultivates a culture of safety and respect. At The Outcast Collective, our team of experts specialises in crafting tailored solutions to meet your unique PoSH compliance needs.

How a PoSH Trainer Can Transform Your Workplace Culture?

A skilled PoSH trainer does more than just fulfilling legal requirements—she catalyses profound cultural transformation within your organisation. Here’s how a PoSH Trainer  can make a notable difference:

1. Enhanced Awareness and Education

A qualified PoSH trainer will conduct comprehensive awareness sessions that educate employees about the nuances of sexual harassment. They will explain what constitutes harassment, how it affects victims, and the importance of creating a respectful workplace. By using interactive methods like workshops and role-playing, trainers make the sessions engaging and memorable, ensuring that employees retain the information and apply it in their daily interactions.

2. Clear Reporting Mechanisms

One of the primary reasons harassment goes unreported is the lack of clear, accessible reporting channels. A PoSH trainer will help establish and communicate these mechanisms, ensuring employees report incidents confidentially and safely. This transparency not only empowers victims to come forward but also deters potential harassers.

3. Empowered Internal Committee (IC)

The Internal Committee plays a crucial role in addressing complaints of sexual harassment. A PoSH trainer will provide specialised training to IC members, equipping them with the skills to handle complaints impartially and efficiently. This includes understanding the legal framework, conducting fair investigations, and maintaining confidentiality. An empowered Internal Committee for PoSH boosts employee confidence in the system, knowing concerns will be addressed seriously and fairly.

4. Policy Development and Implementation

A comprehensive PoSH policy is the backbone of a harassment-free workplace. PoSH trainers assist organisations in drafting clear, robust policies that outline the standards of conduct expected from all employees, the procedures for reporting and addressing complaints, and the consequences of violating these standards. They ensure these policies are not just documents but are actively implemented and integrated into the organisational culture.

5. Ongoing Support and Evaluation

Constructing a compliant workplace is a continuous process. A qualified PoSH trainer provides constant support and periodic evaluations to ensure initiatives remain effective. They offer refresher courses, update training materials based on the latest legal developments, and collect feedback to improve the training programs. This ongoing involvement helps sustain a culture of respect and safety over the long term.

6. Positive Organizational Impact

The impact of effective PoSH training extends beyond legal compliance. It creates a more inclusive and positive workplace culture where employees feel valued and safe. This, in turn, enhances employee morale, reduces turnover, and boosts overall productivity. Moreover, companies known for their commitment to workplace safety and equality attract top talent and build a strong reputation in the industry.

Things You Must Know About Hiring a PoSH Trainer

1. Qualifications and Experience

When hiring a PoSH trainer, it’s crucial to consider their qualifications and experience. Look for trainers who have a deep understanding of the legal aspects of the PoSH Act, and practical experience in handling sexual harassment cases. Trainers with law, human resources, or psychology often bring valuable perspectives to their sessions.

2. Reputation and References

A good reputation is often a sign of a competent PoSH trainer. Ask for connections from previous clients and check online feedback for their usefulness and professionalism. Speaking directly with other organisations that have used their services can provide insights into the trainer’s approach and impact.

3. Training Methods and Approach

Different trainers use different methods to conduct their sessions. Some may use interactive workshops, while others prefer lecture-based formats. Understanding the trainer’s approach is important to ensure it aligns with your organisational culture. Interactive and engaging training sessions are generally more effective in retaining employee interest and ensuring the message is understood.

4. Customization and Flexibility

Every organisation is individual, and so are its requirements. A qualified PoSH trainer should be able to customise their training programs to fit your specific requirements. They should be flexible enough to address the unique challenges and dynamics of your workplace, ensuring that the training is relevant and impactful.

5. Follow-up and Continuous Support

Effective PoSH training doesn’t end with a single session. Ongoing support and follow-up are crucial to ensuring that the training has a lasting impact. Look for trainers who offer continuous support, including follow-up sessions, refresher courses, and updates on legal developments. This helps maintain awareness and reinforces the importance of the PoSH principles.

6. Cost and Value

While cost is a concern, it should not be the sole element in your decision. The value a qualified PoSH trainer brings to your organisation far outweighs the investment. Consider the long-term benefits of a harassment-free workplace, including higher employee morale, reduced turnover, and a stronger organisational reputation.

A well-chosen PoSH trainer brings invaluable expertise, tailored training programs, and constant support that collectively improve your organisation’s work environment. By following these guidelines, you can make a well-informed decision that guarantees your workplace remains a standard of safety and respect for all employees.

Process of Hiring a PoSH Trainer as the Perfect Fit for Your Organization

1. Needs Assessment

Start by thoroughly assessing your organisation’s current PoSH compliance status and workplace culture. Determine the specific gaps and areas that need revision. This will help you understand the kind of training and expertise required from a PoSH trainer.

2. Research and Shortlist

Compile a list of potential PoSH trainers based on recommendations, online reviews, and professional networks. Assure the shortlisted trainers have the qualifications, experience, and a proven track record in delivering influential PoSH training.

3. Initial Consultations

Arrange initial consultations with the shortlisted trainers. During these meetings, discuss your organisation’s specific needs, current challenges, and expectations from the training program. This is also an opportunity to assess the trainer’s communication style and approach to training.

4. Evaluate Training Proposals

Request detailed training proposals from the trainers you have consulted with. These proposals should outline the training objectives, methods, duration, and costs. Assess these proposals based on how well they manage your organisation’s needs and feasibility. 

5. Check References and Credentials

Verify the credentials and references of the trainers. Reach previous clients to collect feedback on their experiences with the trainer, the efficacy of the training provided, and any apparent improvements in workplace culture and compliance.

6. Pilot Session

Consider conducting a pilot training session with the selected trainer. This allows you to gauge the trainer’s effectiveness in engaging employees, delivering content, and addressing specific concerns. Gather feedback from participants to make an informed decision.

7. Finalize and Formalize

Once you have selected the trainer that best fits your organisation’s needs, formalise the agreement. Ensure that the terms of the training, including schedules, costs, and deliverables, are documented. Establish a timeline for the training program and set milestones for evaluation and feedback.

8. Ongoing Monitoring and Feedback

During the training program, continuously monitor the sessions and gather employees’ feedback. This will help you assess the usefulness of the training and make any required adjustments. Ongoing feedback ensures that the training remains relevant and impactful.

By following this structured process, you can hire a PoSH trainer who meets your compliance requirements and contributes to building a safer, more respectful, and inclusive workplace culture.

Conclusion

A critical step toward creating a workplace that prioritises safety, respect, and inclusivity is investing in a qualified PoSH trainer. 

Organisations can significantly enhance their workplace environment by carefully selecting the right PoSH trainer through a structured process that includes assessing needs, researching candidates, evaluating proposals, and conducting pilot sessions. This investment leads to long-term benefits such as improved employee morale, reduced turnover, and a stronger organisational reputation.

At TOC (The Outcast Collective), we are committed to providing customised PoSH training solutions tailored to meet your unique needs. Our team of experts led by Rutuja, our PoSH Service Delivery Lead is dedicated to helping you build a safe and compliant workplace where every employee feels valued and protected. Contact us today WhatsApp at +91-89280 21419 to learn more.